May 7, 2003
President Bob Hamblin called the meeting to order at 2:30 PM.
Board members attending: Bob Hamblin, President; Ken Calderwood, President Elect; Fred Royce, Secretary; Dick Roberts, Immediate Past President; Don Billings, Director Mountain Zone; Jack Spencer, Director Pacific Zone; Jerry Haley, Membership Chairman and Director Pacific Zone.
Other Members attending: Al Brieger, Jack Silas and Richard Ward; and Past Presidents Jack Hall and Gordon Lipp.
Moved by Spencer, seconded by Roberts to approve Board Meeting minutes of June 5, 2002. Motion carried.
President Bob presented the Treasurer’s report in the absence of Carter Wind. Finances are in good order. Moved by Haley, seconded by Roberts to approve the report. Motion carried. A year-end financial report dated June 30, 2003 will be prepared and sent to Directors and Officers and published in the Caravanner.
President Bob read a letter from Chief Richard Bowman of the Green Mountain Falls, CO Fire Department thanking the Fellowship for the donation permitting purchase of an AED. This was presented during the June 2002 Annual Meeting as part of the Fellowship’s Highway Safety Program.
Jerry Haley reported 56 rigs attending the 2003 Annual Rally. This year the Highway Safety Program will fund a safety guard costing about $1600 to the Jackson Fire Department.
Jerry Haley reviewed membership statistics from 1997 to the present time. There are presently 413 members. Membership is declining and is down 55 members from 2002. Membership could decrease to about 360 Members based on anticipated renewals and new memberships. Copy of report is attached.
There was considerable discussion regarding what the Fellowship should do to increase recruitment of new members. The best way is when existing Members approach and encourage other Rotarians to join. It was suggested that a “Referred By” line be on the Application Form. Other ideas mentioned included more recruitment efforts in the zones, and encouraging Members to wear the RVF badge when attending Rotary make-up meetings.
Moved by Haley and seconded by Calderwood that a Member who successfully recruits/refers a new member shall have their dues extended for one year for each new recruit. Motion carried.
Dick Roberts, Chairman of the Nominating Committee, reported that in accord with the By-laws Directors for the July 1, 2003 to June 30, 2005 Term are as follows:
William “Doc” Barrnett, Eastern Zone
Don Billings, Mountain Zone
Al Brieger, Central Zone
Bob Craig, Eastern Zone
Jerry Haley, Pacific Zone
Lloyd Henry, Central Zone
Fred Royce, Pacific Zone (current secretary)
Jim Smith, Central/Eastern Zones (current vice president)
Jack Spencer, Pacific Zone
Chuck Ward, Central Zone
Carter Wind, Eastern Zone (current treasurer)
President Elect Ken Calder wood (Pacific Zone) and President Bob Hamblin (Mountain Zone) are automatic Directors of the incoming Board in accord with the By-laws.
Brief reports were given on several excellent rallies held during the past year.
The RVF website was discussed. It costs about $300 to maintain. Jerry Haley attributes about 15 new member recruited via the website. There may be more opportunities to use this tool. These will be discussed with Kirk Greiner, our Webmaster.
There was concern regarding having the Membership List on the Website even though it is keyword protected. Moved by Royce, seconded by Haley to remove Membership List from the Website. Motion carried.
President Bob briefly reviewed the rallies that are planned for the next year.
2004 Annual Meeting. Richard Ward, wagonmaster, stated the Annual Rally will be held June 16-20, 2003 in Jackson Hole, WY at The Virginian RV Park. Preliminary planning is now underway.
Registered Agent. A new representative is being sought.
Proposed By-law Amendment limiting the number of terms a Director may hold as submitted by Dick Roberts.
Article VI, Section 5 shall be modified to read: “ The number of consecutive terms that a member may serve as Director will be limited to three. Members serving as Past President, President, President Elect, Vice President, Secretary, Treasurer and Membership Chair are excluded from this provision.”
Moved by Spencer and seconded by Roberts to adopt the amendment. Motion carried by a vote of four yeas and two nays.
Proposed By-law Amendment requiring Board authorization to divert funds from the Highway Safety Program Account as submitted by Gordon Lipp.
Article X shall be amended to include the following section: “All monies raised by the Fellowship, donated to the Fellowship or deemed extra or surplus by the Board of Directors will be placed in the Highway Safety Program. Any diversion of monies from the Highway Safety Program must be approved by a two-thirds majority vote of the Board of Directors before it is presented to the membership at the Annual Meeting. A simple majority vote by the members who are present is needed to approve.
Discussion followed. There was concern that the amendment could place unwanted financial constraints on individual zones. Some rewording of the Amendment is needed.
Moved by Billings and seconding by Royce to table the motion in order to further review the matter. Motion carried unanimously.
Fred Royce reported on communications he had regarding having the Fellowship become a part of the FMCA. He concluded there would be no advantage to such an association. No disagreement was expressed.
Meeting adjourned.
Fred Royce,
Secretary
May 10, 2003
President Bob held another Board meeting . The purpose was to review the RVF website with Kirk Greiner. He advised that having the Directory on the website with the password listed in the Caravanner should not be a privacy and security concern. It was moved, seconded and carried to keep the RVF Directory containing names and mailing and e-mail addresses on the website. Kirk indicated the mailing and E-mail addresses on the Officers and Directors page would be revised to better assure privacy. Meeting Adjourned.
Fred Royce,
Secretary