RV Fellowship Directors Meeting 
Hill City, South Dakota 
June 21, 2000

The meeting was called to order at 1500 CDT by President Dick Roberts.  

Persons present: 
      Dick Nevins            Immediate PastPresident 
      Dick Roberts           President 
      Tom Falconer          Treasurer 
      Carter Wind            Secretary 
      G. Mannschreck      Director, Pacific Zone 
      Lance Landseadel    Director, Eastern Zone 
      Lloyd Hendry           Director, Central Zone 
      Gorden Lipp             Past President 
      Bob Hamblin            President Elect 
      Byron Maxwell         Vice President 
      Don Billings              Director, Mountain Zone 
      Fred Royce              Director, Pacific Zone 
      Jerry Haley               Membership Chairman 
      Ken Calderwood      Director, Pacific Zone 
      Chuck Ward             Proxy for Jim Hall 
      Jack Silas                  Guest 
      George Twitero         Wagon Master for Rally 
      Kirk Greiner              RV Fellowship Web Master  

Minutes of the 1999 Board Meeting at Branson, MO. were presented by Carter Wind, secretary, and approved.  

Treasurer Tom Falconer distributed a copy of the balance sheet as of May 25, 2000. Our total assets were $19,637.43 with the members equity of $4,960.84. (Balance sheet attached) 

Dick Roberts thanked the Pacific Zone members for their $500.00 donation towards the Highway Safety Program.  

Kirk Greiner briefed the board on the RV Fellowship web site. As Web Master he has put together an excellent web site and a format that includes a complete roster, information on all rallies, past issues of the Caravanner, membership application, merchandise available, etc. It will have a 3 way link between the RVF, all other Fellowships and the Rotary President's web site. Kirk emphasized that he doesn't make the news. It's up to everyone to inform him of events, etc.  On the question of security it was not absolute but adequate. Byron Maxwell indicated that his use of several web sites in the last 3 years caused no problem and that junk mail was minimal. 

George Mannschreck advised everyone that he had the forms for anyone wishing to provide a "hospitality" contribution for the raffle.  

Jack Silas offered to donate his time and effort to provide C.D.s with previous rally pictures and individuals to be sold to members for $25.00 with the proceeds going to our Highway Safety program. Tom would collect the money and send the names to Jack who will supply the C.D.s. The board agreed and a motion was made and passed to offer these C.D.s for the purpose previously described    

Lance Landseadel briefed the board on the raffle project used at Eastern Zone rallies to provide funds supporting the Highway Safety project. Dick encouraged everyone to consider a raffle at their rallies as well. It was felt that these efforts would raise sufficient funds to offset the use of general fund monies for the project. 

Jerry Haley stated that as of May 10th we had 474 members with 39 of them being first year people, (Report attached). There are 131 memberships expiring on June 30th and statements have been mailed to these members. Membership is everyone's responsibility and Dick indicated that the rally next year in San Antonio with our Fellowship responsible for all RV attendees should help our recruiting.

Dick Nevins inquired about how we should recognize past presidents. It was suggested that a flag was an appropriate means. He will look into the potential suppliers next month in Nevada.

Dick Roberts briefly reviewed the status of the RVF and R.I. RRVF relationship. He indicated that it was appropriate that we continue to cooperate with each other. He indicated that the booth at the San Antonio convention will be jointly manned by the ICFR and the RVF.  

Our annual rallies have been using the Pacific zone banners. It was felt that the national organization should have their own and that the President or Wagon Master of the annual rally could pass them on to the next Wagon Master. Dick Roberts will look into a resource to supply them.  

Fred Royce brought up the subject of rally scheduling/coordination. After some discussion it was felt that because of the number of rallys held during the year it would be difficult to try to coordinate them and avoid some conflict. Dick Roberts suggested that the present system of scheduling was probably the best way to go. He urged everyone to get the information out on rallies as soon as possible and be sure it gets into the Caravanner as far in advance as possible. 

Dick Roberts briefed the Board on R.I. President Frank Devlyn's RRVF Task Force initiative for this Rotary year. Dick is the representative for zone 30 on the Fellowship Task Force. The intent is for all Fellowships to be emphasized throughout the R.I. family with publicity, visits, correspondance, etc. with the expectation that more Rotarians will join the Fellowships of their interest.  

Lance Landseadel presented comments on the "Wagonmaster Guidelines". Since no other comments had been received on the request to review them Dick will send proposed changes to all directors and the subject will be brought up at next year's Board meeting.  

Bob Hamblin asked everyone to think about a location for our annual meeting in 2002 since the R.I. Convention will be held outside the U.S.  Bob will coordinate this activity. 

The 2001 San Antonio rally was discussed by Byron Maxwell, Lloyd Henry and the rest of his rally team. The following information was provided.  

            a. The rally site is 30 miles from the city and the R.I. bus service will serve us.  

            b. The RVF will handle all RV registrations for the convention. R.I. will forward them to Byron for processing. This should reduce the confusion we experienced at Indianapolis and afford us the opportunity to gain new members.  

            c. The Board decided that we would not participate in the Home Hospitality activity at our location. The logistics, etc would be difficult and the results uncertain. Our environment probably isn't conducive to this kind of activity.  

            d. Cost for the meals will be the same for members, non-members and "acting members".  

            e. The schedule of RVF events, while not firm at his point, should not conflict with the Convention activities and will begin before the Convention on Wednesday with a Board meeting, followed by registration on Thursday. Friday will include a Texas style "steak fry". Coffee and doughnuts will be served in the mornings with a "breakaway breakfast" on Thursday after the Convention. As details are firmed up a schedule will be distributed to the membership. 

            f. Trail Masters are needed for caravanning to the convention. Lloyd Henry will be the contact member.  

The registration fee could result in a surplus. If this occurs the Board will decide on its disposition after the rally.  

Byron issued Texas Posse Pins and certificates for the San Antonio event for a small fee of $20.00. The money will help defer some of the miscellaneous expenses that will occur. 

There being no further business the meeting was adjourned at 1730 hours CDT.  

Carter A Wind